Fill Out a Valid Da 31 Template

The DA 31 form is a request and authority for leave used by military personnel. This form helps service members formally request time off and provides necessary details about the leave. Understanding how to fill out and submit the DA 31 can streamline the leave process and ensure compliance with military regulations.

Modify Da 31

The DA 31 form serves as a crucial document for military personnel seeking leave from their duties. This form is officially titled "Request and Authority for Leave" and is governed by the Privacy Act of 1974, ensuring the confidentiality of the information provided. It is essential for service members to fill out this form accurately to request various types of absences, including annual leave, emergency leave, and leave related to permanent change of station (PCS) or reenlistment. The form includes sections for personal information, such as the service member's name, rank, and organization, as well as details about the leave requested, including the dates of absence and the type of leave being sought. Additionally, the DA 31 requires signatures from both the requestor and their supervisor, along with the approving authority, to validate the leave request. Understanding the structure and requirements of the DA 31 is vital for military personnel to ensure their leave is processed smoothly and efficiently.

Document Information

Fact Name	Description
Form Purpose	The DA 31 form is used to request and authorize leave for military personnel.
Governing Law	This form is governed by the Privacy Act of 1974 and AR 600-8-10.
Signature Requirements	Requestors must sign the form, but supervisors can sign on their behalf if unavailable.
Effective Date	The current version of the DA 31 form is dated June 2020, and previous editions are obsolete.

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▼ Da 31 PDF Form

Misconceptions

Many people have misunderstandings about the DA 31 form, which is used for requesting leave in the military. Here are nine common misconceptions:

It is only for annual leave. The DA 31 form can be used for various types of leave, including emergency leave, PCS leave, and more, not just annual leave.
Only officers can submit a DA 31. Any service member, regardless of rank, can fill out and submit this form to request leave.
Leave must be approved before filling out the form. In fact, the DA 31 is the formal request for leave, and approval is sought after submission.
Once submitted, the request cannot be changed. Service members can amend their leave requests by submitting a new DA 31 form if needed.
Leave requests are automatically granted. Approval depends on the needs of the unit and the discretion of the approving authority.
Only the requestor can sign the form. A supervisor can sign on behalf of the requestor if they are unavailable to do so.
There is no need to provide a leave address. A leave address is required so that the military can reach the service member while they are on leave.
The DA 31 is not subject to privacy laws. The form is indeed subject to the Privacy Act of 1974, which protects personal information.
All leave is chargeable. The form allows for both chargeable and non-chargeable leave, depending on the circumstances.

Understanding these points can help service members navigate the leave process more effectively.

Dos and Don'ts

Filling out the DA 31 form correctly is crucial for ensuring your leave request is processed smoothly. Here are some important dos and don'ts to keep in mind:

Do provide accurate personal information, including your name, DOD ID, and rank.
Don't leave any required fields blank; incomplete forms can lead to delays.
Do specify the type of leave you are requesting clearly, whether it’s chargeable or non-chargeable.
Don't forget to include your leave address and contact information; this helps in communication during your absence.
Do double-check the dates for your requested leave to avoid any conflicts or errors.
Don't neglect to obtain the necessary signatures from your supervisor and approving authority before submission.

By following these guidelines, you can help ensure that your leave request is processed efficiently and without unnecessary complications.

Key takeaways

When filling out the DA 31 form, it is essential to follow specific guidelines to ensure accuracy and compliance. Here are key takeaways to consider:

Control Number: Always include the control number at the top of the form. This helps track your request.
Personal Information: Provide complete and accurate information in the requestor section, including your name, DOD ID, and rank.
Leave Address: Clearly state your leave address, including street, city, state, ZIP code, and phone number. This information is crucial for communication during your absence.
Type of Absence: Select the appropriate type of absence from the provided options. This selection affects how your leave is classified and processed.
Dates of Leave: Specify the start and end dates of your requested leave. Ensure that the format is YYYYMMDD for clarity.
Leave Days: Accurately calculate the total days requested. This should reflect your accrued leave balance and any non-chargeable absence.
Signatures: Obtain the necessary signatures from your supervisor and approving authority. If you are unavailable, your supervisor can sign on your behalf.
Remarks Section: Utilize the remarks section for any additional information or clarifications that may support your request.

Completing the DA 31 form correctly is vital for ensuring that your leave request is processed efficiently. Pay attention to each section and provide clear, precise information.